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Grants Manager

Our mission at California Humanities is to connect Californians to ideas and one another in order to understand our shared heritage and diverse cultures, inspire civic participation, and shape our future.

California Humanities is an independent nonprofit and state partner of the National Endowment for the Humanities. This year marks the organization’s 43rd anniversary of promoting the humanities as relevant, meaningful ways to understand the human condition and connect us to each other in order to help strengthen California. The organization produces, funds, creates and supports humanities-based projects and programs, eye-opening cultural experiences and meaningful conversations and connections. 

Position Title:  Grants Manager – Based in the Oakland office

Reports To:  President & CEO


The Grants Manager is responsible for leading grants management to the Programs department in alignment with the strategic goals and the mission of California Humanities. This position will work with program staff in implementing, updating and improving upon current grants processes and systems.


Administer and support the grantmaking process for all programs, from being the primary administrative contact with grant applicants and grantees, to the oversight, maintenance and improvement of grantmaking procedures, processes, and systems. Primary responsibilities include:

  • Manage technical aspects of grants application process, in conjunction with other program staff, from start to finish including:
    • Implement grant timelines for multiple programs and grant rounds and oversee logistics, including updating online materials as appropriate.
    • Assist program staff with updates to grant guidelines, contracts and reporting procedures.
    • Route interim/final reports and payments for approvals as needed.
    • Provide technical assistance and support to applicants and grantees.
    • Conduct content and due diligence review of grant applications and reports to ensure both are complete.
    • Ensure integrity of data and clear communication in grants management database system.
  • Work with the Programs staff and the President & CEO to ensure the grants management, operating programs, and reporting are in compliance with IRS, NEH, and other funders and donors with a vision for creating internal and grantee-facing system efficiencies.
  • Work with the President & CEO and accounting staff to maintain systems for tracking contract budgets and deliverables.
  • Maintain program contract files and timelines in coordination with organizational contract process, and assure routine budgetary and procedural compliance with regard to program partners, contractors, and consultants, as well as maintain and update contract templates.
  • As part of the program staff team, participate in grantseeker workshops, applicant and grantee webinars, and other appropriate venues.
  • Assist with the preparation of documents and presentations for the Board, and support Board program committee meetings and full Board meetings as needed.
  • Stay current with the field by maintaining knowledge of best practices in grant making, grants management software, and related information technology matters.
  • Create and maintains documentation of all grants management procedures


  • Lead California Humanities’ program data management, including participation in national efforts as applicable (Data Task Force, Data Arts pilot).
  • Maintain the integrity of the application/grants database and its interfaces with internal systems and the web.
  • Assist Database Administrator with migration of grants data from GIFTS to SurveyMonkey/Apply in 2018.
  • Assist program staff as needed with grant evaluation as part of a new strategic evaluation framework being implemented across programs.
  • Partner with program staff on updating and improving grantmaking and operating program policies and systems, agreements, forms, and tools for evaluation.
  • Track, compile, analyze and report program and grant data to program and other staff, board members, partners, constituents, evaluators, consultants, the NEH and other funders.
  • Collaborate with Communications and Development staff to communicate externally the impact of and news about Californian Humanities’ programs and grantees.
  • Assist with the preparation of documents and presentations for the Board, and support Board program committee meetings and full Board meetings as needed.

The ideal candidate will have:

  • A successful track record and 3-5 years of experience with developing, implementing, and maintaining grantmaking and data management systems and practices
  • Knowledge of and familiarity with current grants management software, particularly Salesforce, Gifts, and SurveyMonkey/Apply is a plus.
  • Ability to communicate effectively in different circumstances and through different means (written, oral, visual) with a wide variety of stakeholders, particularly grantees and grant applicants.
  • A strong interest and aptitude in learning about working with information, an analytical outlook, and an appetite for solving technical challenges and innovating to improve systems and processes
  • An understanding of and appreciation for the humanities.
  • A flexible, supportive, and collaborative work style, and a good sense of humor.

Please send resume and cover letter to jobs@calhum.org.

California Humanities is an equal opportunity employer and believes in a diverse work force, and applicants from all backgrounds are encouraged to apply.